The Written Hazard Communication (HazCom) Program

The Written Plan Your school administrative unit must have a written hazard communication (HazCom) plan, and employees have a right to have their own copy of the plan.

Place a link here to the electronic copy for the school system.

Some additional items of interest in the policy are:
Employee Exposure Report Forms

Chemical Inventory Lists, Indexes, and MSDS Sheets

Each department in a school should fill out chemical inventory lists documenting hazardous chemicals in their area. These lists should be turned into the HazCom "coordinator" for the school system where they should be kept on file. These lists provide vital information in case of emergency.  Also, MSDS sheets, and an index listing all chemicals present, must be readily available to employees working where the chemicals are being used or stored.  

Employee Exposure Report Forms

During work, if you are exposed to potentially hazardous chemicals that could result in acute (short term) or chronic (long term) health effects, you should fill out an Employee Exposure Report Form.  These reports may be filled out to document exposures to any hazardous substances including chemicals, asbestos, bloodborne pathogens, or others.  If your supervisor does not have a copy of the form, they are available upon request from Maine School Management Association upon request.  Once completed, the form should be returned to the HazCom Coordinator where it will remain on file for a period of 40 years.

The reason the report will remain on file for so long is simple: if an employee is exposed to a hazardous substance, such as asbestos, it may take 20-40 years to develop a problem or disease. The report is documentation that the employee reported or had work-related exposure to a chemical. 

It should be understood that filling out the form is not an admission of liability on the part of the school system or the employee. These forms will not be used against the employee in any way. They are provided to document potential and realized exposures to hazardous chemicals.

To complete the Hazard Communications Training Module, please take the Quiz

The Four Stages of an effective hazard communication program are:

Material Safety Data Sheets

Labeling and Marking Systems

Employee Training Sessions

Written Right-to-Know Plan


In Maine, the supervisor, facility manager, and/or the person responsible for the hazard communication program should be contacted to assist with questions, concerns, and required training.